IMMIGRATION - GEROIT Transfers Limited

Immigration Consultancy

A Temporary Employment Permit is issued to any business visitor who intends to remain in Zambia for a period exceeding thirty (30) days. The validity of the permit should not exceed six (6) months within a period of twelve (12) months.

Requirements for issuance

Covering letter from the institution doing business with applicant;
Duly completed application form (Form 25);
Certified copy of valid passport (bio data & last endorsement stamp);
One recent passport size photograph; and
Prescribed fee.

Requirements for renewal/extension

Covering letter from the employer indicating the reasons for extension;
Duly completed application form (Form 11); and
Prescribed fee.

(a) Requirement for Issuance of an Employment permit – New Application: –

Copy of valid Passport
Police Clearance from country of residence – Not older than 6 months
Copies of academic and professional qualifications
CV
Succession plan
Prescribed fee

(b) Requirements for Renewal of an Employment Permit/extension – Extension:

Copy of valid passport
Copy of the permit
Succession plan

(c) Requirements for Employment Permit Change of Occupation/Designation – Variation:

Letter of appointment for new occupation
Copy of valid passport
Copy of the permit
Copies of professional certificates specific to the new occupation

(d) Requirements for Employment Permit Addition/Inclusion of Children and/or Spouse:

Copy of valid passport
Copy of the permit
Copy of marriage/birth certificate/s, as required

(e) Requirements for Employment Permit Change of Employer:

Copy of valid passport.
New employment contract
Employment termination letter from previous employer
Copy of the permit

(f) Requirements for replacement/Duplicate of lost Employment Permit:

Copy of valid passport
Police Report
Copies of lost permit

An Investor’s Permit is issued to a foreigner (above the age of 18 years) intending to establish a business or invest in Zambia or who has established or invested in a business in Zambia, or is joining an already existing company.

Requirements for a new application

Covering letter addressed to the Director General of Immigration;
Certificate of Incorporation;
Certificate of Share Capital (where required);
Certificate of Minimum Capital;
Investment License from ZDA (where available);
List of Directors;
Proof of personal investment amounting to US$250,000 for a new business and US$150,000 if joining an existing company (Bank Statement, Money Transfer, ZRA Form CE20, showing description and value of goods/equipment);
Proof of ownership or lease agreement in Zambia;
Certified copy of valid passport (bio data & last endorsement stamp for Zambia);
Two recent passport size photographs; and
Prescribed fee.

Requirements for renewal/extension

Covering letter to the Director General of Immigration 11);
VAT/ZRA receipts/ valid Tax Clearance Certificate;
Audit Report from a recognized firm registered with the Zambia Institute of Chartered Accountants (ZICA);
Lease Agreement (where applicable);
Current bank statement;
Certified copy of valid passport (bio data & last endorsement stamp for Zambia);
Prescribed fee; and
Inspection Report by Immigration (Only after submission of application).

Requirements for variation by inclusion of another company

Covering letter addressed to the Director General of Immigration;
Certificate of Incorporation;
Certificate of Share Capital;
Certificate of Minimum Capital;
Investment License from ZDA (where available);
List of Directors;
Proof of personal investment (Bank Statement, Money transfer, ZRA Form CE20);
Proof of ownership or lease agreement in Zambia;
Certified copy of valid passport (bio data & last endorsement stamp for Zambia); and
Prescribed fee.

Requirements for variation by Change of Nature of Business/ Addition of Nature of Business

Covering letter to the Director General of Immigration;
Certificate of Incorporation;
Appropriate license;
List of Directors;
Certificate of Share Capital;
Certificate of Registration of Business Name (where applicable);
Investment License (if any);
Proof of ownership of land or lease agreement (where applicable); and
Prescribed fee.

Requirements for variation by Addition of Children and/or Spouse

Covering letter to the Director General of Immigration from applicant;
Certified copies of Marriage/Birth Certificate/s (as appropriate);
Certified copy of valid passport (bio data & last endorsement stamp for Zambia);
Two recent passport size photographs; and
Prescribed fee.

A Residence Permit confers permanent residence to a holder and is issued to a foreigner who: has held an Employment Permit for a continuous period exceeding ten (10) years; is a dependant (who is 21 years old or below) of someone with a valid Residence Permit or an established resident; has held an Investor’s Permit for more than three (3) years; has held a Spouse Permit for at least five (5) years; is a person (irrespective of age) born from a citizen; is a dependant of foreign origin under the care of a citizen; has intention to retire in Zambia and showing proof of sufficient funds (pension, irrevocable annuity, retirement account); and a holder of an Entry Permit (provided there are reasonable and justifiable grounds for the delayed change).

Requirements for Issuance

Applicants aged between 7 – 15 years

Covering letter to Director General of Immigration;
Certified copy of valid passport (bio data & last endorsement stamp for Zambia);
Certified copy of birth certificate of the applicant;
Certified copy of parents’ status;
One recent passport size photographs;
Adoption certificate (in case of adopted children)*;
Proof of enrolment at an educational institution (for students);
Alien Registration Card; and
Prescribed fee.

Applicants above 16 years

Covering letter to Director General of Immigration;
Aliens Registration Card;
Certified copy of Birth Certificate of the applicant;
Certified copy of Marriage Certificate;
Two testimonials from persons of good standing who have known the applicant for a minimum period of not less than three (3) years;
Certified copy of valid passport (bio data & last endorsement stamp for Zambia);
Certified copy of host’s status;
One recent passport size photographs;
Adoption Certificate (in case of adopted children)*;
Proof of enrolment at an educational Institution (for students); and
Prescribed fee.

Holders of Investor’s Permit

Covering letter to Director General of Immigration;
Aliens Registration Card;
VAT/ZRA receipts/Valid ZRA Tax Clearance Certificate;
Current bank statement;
Audit Report from a recognized firm registered with the Zambia Institute of Chartered Accountants (ZICA);
Title of ownership or lease agreement (where applicable);
Certified photocopies of current passport (bio data & last endorsement stamp for Zambia);
One recent passport size photographs;
Prescribed fee; and
Inspection Report by Immigration (Only after submission of application).

Holders of Employment Permit

Covering letter to Director General of Immigration;
Aliens Registration Card;
Two reference letters;
Certified copy of valid passport (bio data & last endorsement stamp for Zambia);
One recent passport size photographs;
Contract of employment;
Certified documentary proof of professional or other qualification; and
Prescribed fee.

Retirees

Covering letter to Director General of Immigration;
Duly completed application form (Form 4);
Proof of funds (bank statement);
Proof of permanent pension (irrevocable annuity) or retirement account;
Proof of ownership of land or lease agreement (where applicable);
Certified copy of valid passport (bio data & last endorsement stamp for Zambia);
Two recent passport size photographs; and
Prescribed fee.

Requirements for variation by addition of Children

Covering letter to the Director General of Immigration from the applicant;
Certified copy of Birth Certificate;
Certified copy of valid passport (bio data & last endorsement stamp for Zambia);
One recent passport size photographs; and
Prescribed fee.

Requirements for variation by Change of Employer.

Covering letter to the Director General of Immigration from applicant;
Certified copy of qualifications;
Letter of release from previous employer;
Letter of offer from the prospective employer; and
Prescribed fee.

Requirements for variation by Inclusion of a New Business and Change of Company

Covering letter to the Director General of Immigration from applicant;
Original Permit;
Certificate of Incorporation;
List of Directors;
Latest Bank Statement; and
Prescribed fee.

Requirements for Duplicate/Replacement

Covering letter to the Director General from the applicant;
Copy of old permit (if possible);
Police Report (Not applicable for madatory replacement of Booklet type to Digital Permit Card);
Certified passport copy; and
One recent passport size photograph.

A residence permit shall cease to be valid if the holder—

(a) fails to enter Zambia within six months of the date of issue of the permit or such later date as the DirectorGeneral of Immigration may endorse on the residence permit;

(b) is absent from Zambia for a period in excess of six months without notifying the Director-General of Immigration, in writing, that that person proposes to return to Zambia; or

A Visiting Permit is issued to an ordinary visitor who wishes to remain in Zambia for a period in excess of ninety (90) days. This permit is valid for three (03) months and cannot be extended beyond nine (09) months within a period of twelve (12) months.

Requirements for a new application

Covering letter from applicant, addressed to the Director General of Immigration;
Letter of consent from host supporting the application and stating reason for the prolonged visit of the applicant;
Proof of status of host (whether a national or a permit holder);
Certified copy of valid passport (bio data & last endorsement stamp for Zambia);
One recent passport size photographs;
Copy of return air ticket or proof of ability to return e.g. host’s or applicant’s bank statement; and
Prescribed fee.

Requirements for renewal /extension

Covering letter addressed to the Director General of Immigration from applicant;
Letter of consent from host supporting the application;
Proof of status of host (whether a national or a permit holder);
Copy of return air ticket; and
Prescribed fee.

A Temporary Permit is issued to: a prohibited immigrant or any person as directed by the Minister of Home Affairs; parent(s) (father, mother or foreparents only) of a holder of an Employment Permit or Investor’s Permit within the validity of the permit; and a dependant of permit holder above the age of 18.

This Permit is also issued to a foreigner who has appealed to the Minister of Home Affairs against rejection of their permit application or notice to leave Zambia.

The Temporary Permit must not be applied for unless directed by the Department of Immigration.

Requirements for new application (A Prohibited Immigrant or any person directed by the Minister)

Covering letter addressed to the Director General of Immigration/ Regional Immigration Officer;
Certified copy of valid passport (bio data & last endorsement stamp for Zambia) (where available);
Copy of endorsed appeal to the Minister;
One recent passport size photographs;
Proof of Court process (e.g. bail); and
Prescribed fee.

Requirements for new application (Parent(s)/dependant of permit holder)

Covering letter from applicant addressed to the Director General of Immigration/Regional Immigration Officer;
Letter of consent from sponsor/permit holder;
Copy of permit of sponsor;
Certified copy of passport of applicant (bio data & last endorsement stamp for Zambia);
One recent passport size photographs;
Current endorsement in passport; and
Prescribed fee.

Requirements for renewal

Covering letter giving reasons why an extension is desired and Prescribed fee.

PURPOSE	REQUIRED DOCUMENTS
Business	a) Passport sized photo; b) Passport copy of applicant; c) Cover letter on company letterhead with full address and contact numbers addressed to the Director-General; d) Invitation from host company; and e) Certified copy of certificate of incorporation of host company.
Official	a) Passport sized photo; b) Passport copy of applicant; c) Cover letter on host institutions letterhead with full address and contact numbers addressed to the Director-General; and d) Copy of return air ticket.
Religious	a) Passport sized photo; b) Passport copy of applicant; c) Cover letter on religious institution letterhead with full address and contact numbers addressed to the Director-General; d) Letter of invitation from the host religious institution; e) Clearance from the Ministry of Religious Affairs and National Guidance; and f) Copy of return air ticket.
School	a) Passport sized photo; b) Passport copy of applicant; c) Cover letter on school letterhead with full address and contact numbers addressed to the Director-General; d) Acceptance letter from University/Collage/School; and e) Copy of status of host/parents/guardian if any. Note that Status of Host is the Immigration status of the person hosting the prospective foreign visitor. It could be a Zambian National Registration Card (NRC), where the host is a Zambian citizen, or a long term Permit, such as an Employment or Residence Permit in the case of a foreign Host
Tourism	a) Passport sized photo; b) Passport copy of applicant; c) Cover letter from applicant addressed to the Director-General which must be signed by the author; d) Hotel booking; and e) Copy of return air ticket.

Ordinary Visitor	a) Passport sized photo; b) Passport copy of applicant; c) Cover letter from host in Zambia addressed to the Director-General which must include full physical address and phone number of host and must be signed by the author; d) Copy of return air ticket; e) Hotel Booking (Optional); and e) Status of host i.e. copy of NRC/Zambia Immigration Permit. Note that persons on Study, Visiting, Temporary Employment Permit and Temporary Permits cannot invite visitors